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  13. Enter budgets in reporting...

Enter budgets in reporting currency

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The following describes how to enter budgets in reporting currency, as well as how to convert existing budgets into reporting currency. Once you have entered the budget in reporting currency you will then be able to make enquiries on it, as well as produce listings comparing, e.g. budget to actual.

Entering a budget

To set up the budget, follow the instructions in About setting up a budget structure. Once you have set up the budget you must maintain it.

  1. Select the Work with budgets menu item.
  2. You access Budget number selection. Select the budget you want to maintain.
  3. You access Budget maintenance. Complete the following field:
    4. Balance type alias
    Enter a reporting currency balance type in order to obtain the selected budget in reporting currency.

    Click OK. For more information about entering a budget in reporting currency, see Maintain a budget. Exit the routine.

    Converting

    To convert a budget into reporting currency, do as follows:

  4. Select the Create budget from budget menu item.
  5. On the main panel, complete the following fields:

    6. Create (new budget)

    Budget
    Enter the budget number that should identify the budget in reporting currency.
    Year
    Enter the year that should identify the budget in reporting currency.
    Balance alias
    Enter a reporting currency balance type. If you leave this field blank, the system creates a budget for each existing balance type in the source you are copying from.
    Reset whole budget
    Set to NO if you want to keep the original records for the budget you are creating. If you want to clear existing budget records before creating new records, set to YES. If you entered a balance type in Balance type, then this field will only pertain to that balance type.
    Note: This function clears the entire budget. To replace specific records only (i.e., for a balance type), leave NO in this field and choose the Replace option in the Action to take if already exists selection below.

    Create from

    Budget
    Enter the budget number you want to convert into reporting currency.
    Mult factor
    Enter the multiplication factor that will be used to calculate the conversion of the selected budget into reporting currency.

    Action to take if already exists

    Ignore
    Set to YES to keep the original values.
    Replace
    Set to NO. Here, we assume that you do not want to replace the budget if it already exists.
    Accumulate
    Set to NO as you do not want to add the original values to the new values.

    Click OK to update. Repeat steps 3 and 4 in Update a budget using an existing budget. Exit the routine.

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