IBS Enterprise Help Centre 9.0

Options

Commodity code: This column lists the existing commodity codes for the invoice. The commodity codes are used for classifying the goods according to EU regulations. Every item shipped from one EU country to another must have a commodity code. The codes are printed on customer order documents, and updated in the EU statistics file. They must be printed on the INTRASTAT declarations.

Weight: Displays the weight in kilograms of the goods, if defined.

Matched amount: Displays the registered amount for EU statistics.

Ancillary cost: Displays the calculated ancillary cost, if applicable.

Trans curr: Displays the transaction currency.

Matched amount sys curr: Displays the matched amount in system currency.

Ancillary cost sys curr: Displays the ancillary cost in system currency.

Matched amount VAT curr: Displays the matched amount in VAT reporting currency.

Ancillary cost VAT curr: Displays the ancillary cost in VAT reporting currency.

VAT rep curr: Displays the VAT reporting currency.

Work with EU statistics (SIPD11204)

Related topics

On this panel you enter new or maintain EU statistics for the selected debtor and transaction.

Country dispatch to: The country to which the goods was dispatched is defaulted. Normally, this is the country of the customer, but you may change it to another country.

Country of origin: Enter the country from where the goods originates.

Terms of delivery: Mandatory entry. Enter the terms of delivery for the transaction.

Nature of trans: Mandatory entry. Enter a code to indicate the nature of the transaction for the transaction.

Manner of transport: Mandatory entry. Enter the manner of transport for the transaction.

Port of dispatch: Enter the port of dispatch for the transaction, if the manner of transport is by sea or by air.

Commodity code: Mandatory entry. Enter the commodity code for the transaction. The commodity codes are defined in Work with commodity codes and used for classifying the goods according to EU regulations. Every item shipped from one EU country to another must have a commodity code, which can be entered for the item in the Item file. The codes are printed on customer order documents, and updated in the EU statistics file. They must be printed on the INTRASTAT declarations.

Weight in kg: Mandatory entry, if Quantity statistics is set to YES for this invoice. Enter the weight in kilograms of the goods.

Dispatched quantity: Enter the dispatched quantity. If you have used a commodity code with a conversion factor defined between the sales and the reporting unit, then the system will calculate the reporting quantity.

Dispatched unit: Mandatory entry, if Dispatched quantity is completed. Enter the unit of measure used for the quantity sold. The system will base the calculation of the reporting quantity on this unit of measure.

Reporting quantity: Optional entry. Enter the reporting quantity for the delivered quantity. If you have used a commodity code with a conversion factor defined between the sales and the reporting unit, then the system will calculate this quantity.

Reporting unit: If a reporting unit is needed, then the system will retrieve the reporting unit defined in Work with commodity codes.

Amount: Mandatory entry. Enter the value of the goods. The default is the difference between the invoice amount and the matched amount.

Ancillary cost: Enter the ancillary cost for the transaction, e.g. freight and insurance costs. This can be calculated by the system based on the percentage found in Work with border values for this combination of terms of delivery, trader country and debtor country.

Stat procedure: Enter the applicable code for the trader country from Work with statistical procedures to indicate on which procedure this line must be declared.

Department: Depending on how department is defined in Work with countries, this field is mandatory. Enter the province from where the goods are dispatched. The default is retrieved from Work with countries for the trader country.

Quantity statistics: YES is defaulted, which means that you must enter a weight for the goods. If you set to NO, then a weight need not be entered.

Work with EU statistics, Deletion (SIPD11205)

Related topics

Work with EU statistics (SIPD11208)

Related topics

Note:

On this panel you are able to maintain statistical information for an invoice in order to book it directly into the accounting. You can also maintain an EU statistics date.

Code: Enter the applicable commodity code from Work with commodity codes. The Goods Y/N flag of the code will decide if it is a goods or service invoice and which panel is displayed next.

Work with EU statistics (SIPD11209)

Related topics

Note:

This panel displays statistical information entered for the service invoice, but can be changed. You also specify the references for a previous declaration that contained errors and for which you have entered corrections.

Service code: The service code is retrieved according to the commodity code entered for the invoice. The field can be changed.

Method of delivery

The method of delivery is retrieved from the commodity code entered for the invoice. The field can be changed. The following panel values apply:

Value	Description
I	Immediately (the service is supplied in a unique solution)
R	Division of instalments (the service is supplied in several steps)

Country of payment: The country in which the payment is received is defaulted from the Business partner file, A/R basic data. The field can be changed.

Method of payment

Mandatory entry. Enter the method of payment from Work with terms of payment. The following panel values apply:

Value	Description
A	Credit money
B	Bank transfer
X	Other payments

Amount: Displays the transaction amount in transaction currency. The field can be changed.

Amount in sys curr: Displays the invoice amount in system currency. If the transaction is made in another currency than the system currency, e.g. SEK, then the system displays the amount in EURO. The field cannot be changed.

Stat procedure: Enter the statistical procedure on which this line must be declared. The default is retrieved from Work with countries for the trader country.

Adjustment information

In this section, you specify the references of the declaration for which you have entered corrections.

Reference year: Enter the year of the previous declaration printed in definitive mode that should be corrected.

Declaration number: Enter the number of the previous declaration printed in definitive mode which was sent to customs and that should be corrected. Note: It is mandatory to indicate the reference number during EU statistics entry. The number must be unique and consecutive in the years. Every time that a declaration is printed in definitive mode, the system saves the number used and automatically suggests the next number for the following declaration.

Line number: Enter the line number of the previous declaration printed in definitive mode that should be corrected.

Work with EU statistics (SIPD11211)

Related topics

Note:

On this panel you specify the references of the previous Intrastat declaration that contained errors and for which you have entered corrections, e.g., you have entered a credit note to correct data in a old goods invoice.

Note: The Intrastat declaration adjustments are managed manually, both for customers that have the IBS Distribution and IBS Financials applications installed, and for customers that have only the IBS Financials application installed.

Adjustment information

Reference year: Enter the year of the previous declaration printed in definitive mode that should be corrected.

Reference month: Enter the month of the previous declaration printed in definitive mode which was sent to customs and that should be corrected. This field and Reference quarter no are mutually exclusive.

Reference quarter no: Enter the quarter number of the previous declaration printed in definitive mode which was sent to customs and that should be corrected. This field and Reference month are mutually exclusive.