To drill down to and view the individual settled documents from a selected main document, do as follows:
- Select the A/R transactions enquiry program.
- You access the first of three panels in the program with the last used template defaulted. See Create an A/R transaction enquiry template for more information on enquiry templates. Complete the following fields:
- Debtor number
- Enter a debtor number.
- Document type
- Enter a payment document type.
- You access A/R transactions enquiry, All documents with a listing of all documents that have been selected, sorted in ascending order. Mark the applicable document and click Settled.
- You access A/R transactions enquiry, Settled documents – transaction currency showing all documents that have been settled with the selected main document, which is displayed in the header of the panel. Note: Automatically created documents such as cash discount, hidden discount and exchange rate differences are also shown. However, control account adjustment transactions are not shown on this panel. They can only be viewed on the detail panel.
- You access A/R transactions enquiry, Settlement overview showing the settlements that were made with the selected payment. The settlements are represented by the main settlement documents displayed on the panel, each with different voucher number. To view the invoices or any other documents that were paid through these main settlements, mark one of them and click Settlement details.
- You access A/R transactions enquiry, Settlement details showing the individual documents that were settled together with the selected main document, represented by its voucher number. Mark each of the documents and click Display.
- You access the A/R transactions enquiry, Details panel with detailed information for each selected individual document. Tip: Click Next to view additional information. The information shown depends on the document that has been selected. Here, return to the previous panel.
- You access A/R transactions enquiry, Settlement details again, where you can select a different document to display or go back to the initial A/R transactions enquiry, Selections panel and enter a new enquiry. Exit the routine.
Click OK.
Tip: To view the details for each of the involved documents, mark the applicable document and click Settlement details. Here, click Settlement overview.