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Create an A/P payment order

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You create a payment order to be sent to the financial institute. When a payment order is created it is allowed to maintain, print, delete, print remittance advice, create temporary postings, and update documents in the proposal. It is necessary to create a payment order to be able to create temporary postings or to update the Accounts Payable. Note: You may re-create the payment order if Re-create payment order is set to YES in the A/P control file.

Cheque payments
If the payment mode is set up to print cheques, then the cheques will be printed when you run the Create payment order function. The numbers used on the printed cheques are assigned in two different ways. See section Cheque payments/Printing.

  1. Select the Work with A/P payment proposals menu item.
  2. On the Overview panel, select the applicable proposal and click Payment order.
  3. You access A/P payment proposal, Create payment order. On this panel you can override the payment type and our bank if they are defaulted from Work with A/P payment modes.
    4. Pay type
    Mandatory entry. Enter or change the payment type for payment. The payment type controls which information should be sent to the financial institute. For example, if your company uses different currency accounts, you can create a payment type for each of these accounts.
    Our bank
    Mandatory entry. Enter or change the bank. Our bank controls which information should be sent to the financial institute. If you have several banks within the same payment mode, then they must belong to the same bank group. The bank group is retrieved from Work with banks.
    Transfer type
    Only shown if transfer types have been entered in Work with transfer types and in Work with system bank group details. The entry in this field decides how you want to create the payment order and how to transfer your information to the financial institute. This could, e.g. be a list or a diskette. You can override this field if it is defaulted from Work with system bank group details.

    Click OK.

  4. You access A/P payment proposal, Create payment order showing information about your payment order, e.g. the amount that will be paid when you update the proposal. Enter the printing parameters and click OK to create the payment order.

    5. When you have created a payment order it is still possible to maintain, print, delete, print remittance advice and update documents in the proposal, and you may continue with creating temporary postings or update the proposal.

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