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  13. Settle A/P documents without...

Settle A/P documents without payment handling

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If invoice and payment documents are entered without settlement, they will remain in the system as open documents. An open invoice and an open payment that match each other will have no impact on the balance of the supplier, so settlement can take place later if more convenient. The access to this routine is simple but different, since the payment entry has already been done in another journal.

  1. Select the Enter financial transactions menu item.
  2. On the Financial system transaction entry panel, complete the applicable fields and click OK. For further instructions and field descriptions, see Open a new batch.
  3. You remain on the same panel, which is now updated, showing only the routines that are valid for the selected voucher type. Select the A/P settlements routine and click OK.
  4. You access A/P settlement overview where all A/P settlements made in the journal are displayed. To change an existing settlement, select the applicable settlement and click Change. See steps 2-5 in Enter an A/P payment with selection of documents to settle. Click Add to add a new settlement.
  5. You access A/P settlement main document. Enter either a document type and number if you know which document should be the main document in the settlement, or enter a supplier number (with or without a transaction currency code) to get the listing of valid documents.
  6. You access A/P settlement, Open document overview. Select the main document. Follow steps 2-6 in Enter an A/P payment with selection of documents to settle. Exit the routine.

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