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Enter an A/P payment with settlement and manual difference postings

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You can enter manual difference postings both on settlement and on item level. The pre-defined difference types that exist are:

  • cash discount
  • hidden discount
  • exchange rate difference

You may, however, define other differences as separate document types in the Document type table. Differences can be entered both on settlement level, for instance exchange rate differences, and on item level, for instance cash discount differences.

Prerequisites
Use a payment document type with a pre-defined pseudo account as contra account, and VAT/default accounts and G/L postings panel set to NO, and field Settlement panel set to YES.

  1. Follow steps 1-4 in Enter an A/P payment with a pre-defined contra account.
  2. After completing the fields in step 4 and clicking OK, you access A/P open items selection. In addition to marking the documents you want to settle, you will also here create difference documents/postings both on settlement and on document level:
  3. Settlement level: Select the Settlement diff function.
  4. You access A/P settlement differences. Enter the difference amount in transaction currency next to each difference document type you want to use, and click OK. Depending on the definition on the document type, the contra account G/L postings will then be created either automatically by the system (pre-defined pseudo account), manually with the help of a pseudo catalogue, or manually on the G/L postings panel. The control account posting is created automatically by the system.

    5. Note: Only the document types with Settlement doc type set to 2 or 3 will be displayed when you create differences on settlement level.

  5. Item level: Select the document for which you want to create differences and click Change. The system transfers the document details to the bottom part of the panel. Click Item differences.
  6. You access A/P open items differences. Enter the difference amount in transaction currency next to each difference document type you want to use, and click OK. Depending on the definition on the document type, the contra account G/L postings will then be created either automatically by the system (pre-defined pseudo account), manually with the help of a pseudo catalogue, or manually on the G/L postings panel. The control account posting is created automatically by the system.

    7. Note: Only the document types with Settlement doc type set to 1 or 3 will be displayed when you create differences on item level.

  7. You re-access the A/P open items selection with your settlements. Note: The document for settlement differences will be listed under the main document in the settlement, and the documents for item differences will be listed under each item. Click Update to update the settlement. Exit the routine.

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