An invoice schedule must be set up in order to automatically generate identical recurring invoices. In the schedule you specify the supplier to be paid, when to pay, how much to pay, and for how long.
- Select the Work with A/P recurring invoices menu item.
- You access Work with A/P recurring invoices, Schedules. This is the main panel in the routine. It contains the A/P recurring invoices file in which all schedules and generated recurring invoices are stored. From this panel you perform most of the tasks included in the routine. Click Add.
- You access the detail panel. The following fields are mandatory:
- Description
- Enter a description of the schedule. This description is shown as invoice text when the final A/P invoice is created.
- Voucher type
- Enter a voucher type which is valid for final A/P invoicing. The associated voucher type number series must exist for the duration of the schedule.
- Document type
- Enter a document type which is defined for use in the A/P ledger and for final invoice documents. The associated document type number series must exist for the duration of the schedule.
- Supplier number
- Enter the supplier number for which recurring invoices are to be generated.
- Invoice amount
- Enter the total transaction amount that should be entered on all recurring invoices generated from this schedule. This field can be changed during the final A/P invoice creation.
- Invoice frequency
- Enter a code to indicate the frequency period to be used during the automatic generation of the recurring invoices. See Invoice frequency codes for detailed information.
- Interval days
- Mandatory entry, if you have specified invoice frequency *TWICEMON (twice a month) above. Enter the number of days after the first invoice date to indicate the interval between the two payment occasions of the month.
- Example:
If you enter 15 in this field and the first invoice should be created on March 5th, then the subsequent (2nd) monthly invoice will be created on March 20th. The invoice date of all subsequent invoices will be on the 5th and 20th of every month for the duration of the schedule. - Number of invoices
- Enter the number of recurring invoices you want to be created according to this schedule definition. The duration period of the schedule will be automatically created.
- First invoice date
- Enter the date that should be the invoice date on the first recurring invoice to be generated. The date you enter here will be used in the following way:
- In conjunction with Invoice frequency, the invoice dates for all subsequent recurring invoices are determined.
- In conjunction with Terms of payment, the due dates for all subsequent recurring invoices are calculated.
- First invoice period
- Enter the accounting period associated with the first invoice date.
- Terms of payment
- Enter the terms of payment to be valid for all subsequent recurring invoices.
For details about other fields on this panel, see the Panel help. Click OK to update.
What to do next?
Before you are able to generate the associated recurring invoices, you must follow the steps in Define invoice schedule contra accounting.
Related topics
- About working with A/P recurring invoices
- Invoice frequency codes
- Define invoice schedule contra accounting
- Generate recurring invoices
- Change a recurring invoice and its contra accounting
- Change a schedule and regenerate recurring invoices
- Create a final A/P invoice from a recurring invoice
- Delete invoice schedules