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Retrieve financial transactions for automatic matching of A/P invoice lines

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The following describes how to run the A/P invoice automatic matching routine. In this routine, invoice lines are automatically matched to purchase order lines after goods reception.

Prerequisites
See Setting up automatic invoice matching for details.

  1. Select the Retrieve financial transactions menu item.
  2. On the Interface – transfer to IBS Financials panel, select the applicable interface type for A/P invoices.
  3. You access the detail panel. Complete the following field:
    4. Journal per intf tpe
    This field must be set to YES. YES is defaulted when at least one of the selected interface types include automatic matching.

    Click OK to start the retrieval which initiates the automatic matching. See About receiving transactions from pre-systems for further details.

    The applicable A/P invoices are now automatically retrieved from the General interface file (GI) and validated. Normal invoice validation is done first. The invoice lines are retrieved at the same time, but not validated at this point. If any error on invoice level is found, then the invoice must be corrected in the normal Work with journals in error routine. When done, the automatic matching is automatically started.

    For accepted invoices, a number of validations are carried out to decide whether or not it is possible to automatically match an invoice and its lines. Accepted invoices are automatically matched with the purchase orders identified by the invoice lines. Both preliminary and final invoices are matched.

    What to do next?
    After the matching process is finished, you can print a listing to view all invoices and invoice lines that for some reason were not matched. You do this through the Print A/P inv automatic matching validation list routine, or you can access the A/P automatic matching validation enquiry to view the rejected invoices and the detected matching errors.

    If invoice line errors were detected, then you correct them via Work with A/P invoice lines for automatic matching. See Correct errors on automatically matched invoice lines for instructions.

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