Receiving goods

• enter/change the received quantity (or click Full reception which will move the suggested quantity to the received quantity).
• select/change the batch.
• create a duplicate reception line if, e.g., you need to receive two different batches and thus need to add a second batch, or when one suggested reception line needs to be received from two different locations instead of the one suggested.

After clicking OK, the next panel depends on the following:

• If the SERTRACK (Serialized tracking) function is activated in Work with function controls, and any batch controlled items are flagged for serialized tracking you will access the Batch entry panel where you must enter unique serialized tracking ID’s per stock unit. If the quantity you are receiving is equal to 1, you do this in the Serialized tracking field on that panel. If the quantity for the item is greater than 1, you click the Multiple tracking function key to access the Serialized tracking, Entry panel where you enter unique ID’s per stock unit.
• If any of the items are serial number controlled you will access the Serial number entry panel where you enter the serial number information corresponding to the quantity you are receiving and click OK to access the Lines panel.
• If no items on the reception line are serial number controlled you will access the Lines panel to enter/change the backlog code, or perform a partial reception without creating a backlog line, and then confirm the reception.

If the items are not an IBS Warehouse Management controlled item, or batch item, or serial number controlled item, you will access the Lines panel directly where you can:

• enter/change the received quantity (or click Full reception which will move the ordered quantity to the received quantity).
• enter/change the backlog code.
• perform a partial reception (and confirm without creating a backlog line on the purchase order).

and then confirm.

Catch weight handling
If the order line was flagged for Catch weight handling, you will access the Work with receptions, Catch weights panel where you must enter the catch weight quantity for the order line. The Quantity to add field displays the quantity that must be reported. Multiple catch weights can be entered for one order line, allowing you to have a separate weight for each individual item. All catch weights are then accumulated to be the price unit quantity for the order line and will also be used to re-calculate the order line value. As you report the quantity, the quantity in the Quantity to add decreases and the quantity in the Total actual qty and Total CW quantity fields increases. If a variance limit percentage range was set up for the item/purchase unit that is under catch weight handling, and the entered catch weight quantity exceeds the variance range limit that is set up, you will access the Override allowed CW variance panel where you must enter your signature ID and the security code for the signature to accept the exceeding quantity and continue with catch weight entry. When the entire quantity has been reported, click the Confirm catch weight function key to confirm the entered catch weight quantity(ies). A validation will be performed to check that catch weight has been entered for the entire quantity.

Examples of errors are:

• The order is being held by another user.
• The reception lacks information (e.g., a batch item was sent but the batch ID was not supplied).

All transactions sent from an external client are stored in the WMS transaction log file. Depending on the type of error, you can manually correct the error in this Work with receptions routine if applicable, or click the Retry option from the WMS transaction log (for the transaction) if the IBS WMS Interface application is activated. If the error is caused because of a lack of information, the error should ideally be corrected in the external client if possible; else in this Work with receptions routine after communication with the warehouse personnel.