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Set up pseudo accounts in IBS Distribution

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The logistic pseudo accounts are used as a reference to retrieve the correct account number defined in the Account file in IBS Financials. All accounts and account parts in IBS Financials, that can be used in IBS Distribution, must be defined in this program.

Tip: Name the logistic pseudo accounts as the accounts/account parts defined in the Account file in IBS Financials if possible, depending on the account length in IBS Financials.

Prerequisites
Before you set up this program, you must have set up the chart of account in IBS Financials.

To exemplify, assume you define pseudo accounts for sales accounts in IBS Financials. The sales accounts are defined as follows in the Account file in IBS Financials:

Main Account Account part 2 Account part 3
101100 C1 CON

Account part 2 is used to separate domestic from foreign sales. Account part 3 is used to separate the different item groups.

  1. Select the Work with logistic pseudo accounts menu item.
  2. On the initial panel, click Add.
  3. You access the detail panel. Complete the following fields:
    4. Pseudo account
    Enter the code for the pseudo account. Note: You do not need to give the pseudo account the same code as the account number in IBS Financials but it is recommended if possible, depending on the account length in IBS Financials.
    Description
    Enter the description for the pseudo account.
    Account number
    Enter the correct account number in IBS Financials. The account number must be defined in the Account file. Any entered G/L account number must be a valid G/L account in any one of the account parts (1-8).

    Click OK to update.

  4. The system clears the panel and you can now define the pseudo account for the remaining number of account parts you need. Repeat step 3 for all required. Exit the routine.

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