- Select the Report project transactions menu item.
- You access Transaction reporting. Complete the following fields:
- Project number
- Enter the project or quotation number for the transaction reporting.
- Phase number
- Enter the number of the phase being reported.
- Activities reporting
- Set to YES to report activities.
- Transaction date
- Enter the transaction date in the reporting. The default is today’s date.
- You access Activities reporting listing all planned activities. Click Add.
- On the Activities reporting detail panel, complete at least one of the following fields to report a transaction:
- Reported qty
- Enter the quantity being reported. Note: Enter a negative quantity to report crediting or correction of an activity.
- Close
- Indicate if the line should be closed. Note: No reporting can be made for closed lines.
- Invoice
- Indicate if the activity line should be invoiced. Note: A reported transaction can only be invoiced if the activity line is created with time/material set to YES.
- Cost price
- Displays the cost price from the Project/quotation activity line (planned reporting) or the Activity code table (unplanned reporting) retrieved by the invoice item. You can also enter this price manually.
- Net sales
- Displays the net sales price from the Project/quotation activity line (planned reporting) or the Activity code table (unplanned reporting) retrieved by the invoice item. You can also enter this price manually.
- Trans date
- Displays today’s date but can be changed. Enter the date of the transaction.
- Description
- Displays a description from the Project/quotation activity line (planned reporting) or the Activity code table (unplanned reporting). You can enter and change this description.
- Currency
- Enter a reporting currency that corresponds to the manually entered cost and/or sales price. The panel will be re-displayed and prices will be recalculated into project currency.
- You return to the initial Activities reporting panel. Exit the routine.
Click OK.
Click OK. Tick the box in the Confirm field if the information is correct and click OK to confirm the reporting of the activity transaction.
Note: If you want to change any information before you approve the transactions, do not tick the box in the Confirm field. The panel returns with the information you have been entering.