Do as follows:
- Select the FBP G/L settlement menu item.
- You access the G/L settlement, Selection panel. Select the Creation activity and complete the following fields:
- Account
- Enter the account number, from the Account file, for which you want to create a G/L transaction settlement.
- Settled documents
- Set to NO to only include non-settled documents in your selection.
- You access an additional sequence and selection panel where you indicate the order in which you want the information to be sorted. You also have the option to indicate a period and/or amount range for your selection. Click OK.
- You access the G/L settlement, Create panel displaying all non-settled documents posted on the defined account number. Click Select for the transaction(s) you want to settle. Click Deselect to remove a selected transaction from the settlement creation. When all applicable transactions are selected, click OK. The documents that are selected for each settlement creation will receive a unique settlement reference number indicated in the Settle column. This reference number must be entered when the Update and Delete activities are chosen for a created settlement. See Update a created G/L settlement (France) and Delete transactions from a created G/L settlement (France) for more information.
- Click the Validation function key to calculate the amounts and validate that the settlement is balanced. If it is balanced, then the G/L settlement is created and you return to the Selection panel which is now empty. Settled transactions are marked as reconciled in the General ledger. If the settlement does not balance, then the system issues a message and you need to adjust the settlement.
Note: If you do not click the Validation function key, or the settlement does not balance, and you click Back, then you return to the Selection panel where your recent selection entries remain and you are able to change the selection and sequence criteria. Nothing will be updated in the system.
Click OK.
Exit the routine.